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Supplier purchase order terms and conditions

These terms and conditions apply to all Purchase Orders issued by Centennial Property Ltd T/A The Housing Network (the “Company”) to the Supplier (the “Supplier”) and form an integral part of each Purchase Order, regardless of whether a formal purchase order number is issued. By accepting our Purchase Order, you agree to these terms.

 1. Purchase Orders may be identified by issued date and the parties’ names, where a formal Purchase Order is not in place.
Supplier accepts our Purchase Order when they do the following:
  1. Sign and send back a copy of the Purchase Order,
  2. Deliver the goods and services ordered,
  3. Take any other action that shows Supplier agrees to the order,
2. Invoicing and Payment Terms
  1. Following successful delivery of the goods, The Supplier shall invoice the Company.
  2. The price for goods or services is the exact amount shown on the Purchase Order. This price is presented as net figure, it’s final and all the taxes, and charges are specified unless it’s stated otherwise.
  3. The Company will make payment to the Supplier within thirty (30) days from the date of receipt of a valid and correct invoice. To be considered valid, an invoice must include date of purchase, the Purchase Order number where supplied, a clear description of the goods or services, and the total amount due.
  4. For the avoidance of doubt, Payment is based on the day we receive your invoice, not the day it was sent. A late or incomplete invoice may delay the payment.
  5. All invoices should be addressed to Centennial Property Ltd T/A The Housing Network, 259 Capability Green, Luton, LU1 3LU and send directly to Invoices@thn.co.uk
  6. Any disputed invoices will be dealt with in good faith and payment timelines will recommence only upon resolution.
  7. If payment is late, interest or late charges may be applied only as allowed by law and if stated on the invoice or in the contract.
  8. Any policy regarding late fees must be included in the invoice and will be subject to legal limits and contractual agreement.
3. Delivery and Performance
  1. The Supplier shall deliver the goods or perform the services at the time and location specified in the Purchase Order. Time is of the essence for all deliveries and performance under this Purchase Order.
  2. Unless a specific delivery date is stated on the Purchase Order, the Supplier shall deliver the Goods or perform the Services as soon as reasonably possible. The Supplier shall use all reasonable efforts to expedite delivery and minimise delay.
    Any deviation from this must be pre agreed in writing.
  3. All goods must be securely packed and clearly marked with the Purchase Order number were supplied and details of the recipient. The Supplier shall provide a packing slip with each delivery.
  4. Delivery of the Goods shall be completed once the Goods are unloaded and Company representative has signed the Delivery note.
  5. If a Company representative is not present, The Supplier shall provide photographic evidence of successfully completed delivery.
4. Quality and Inspection
  1. The Supplier warrants that all goods and services provided shall be free from any defects, comply with specifications, drawings, descriptions provided by the Company and meet applicable standards.
  2. The Company reserves the right to inspect the goods upon delivery and to reject any non conforming goods or services. The Supplier shall be responsible for all costs associated with non conforming goods, including the cost of replacement and return.
5. Safeguarding and Risk Sharing
  1. Where the Supplier is required to deliver services directly to the Company’s site, the Supplier shall be fully accountable and responsible for that all staff with direct contact responsibilities must:
    1. Have been risk assessed and deemed fit and proper for the role,
    2. Hold a current Enhanced Disclosure and Barring Service (DBS) check appropriate to the nature of their contact with vulnerable individuals,
    3. Comply with all safeguarding policies and procedures as set out by local Council (or other relevant authority),
    4. Are trained in and adhere to the Supplier’s whistleblowing and safeguarding protocols.
  2. The Supplier shall maintain records of compliance and make them available to the Company upon request
6. Social Value and Sustainability
  1. Supplier agree to conduct his business in a way that aligns with our commitment to social and environmental responsibility. This includes, but not limited to:
    1. Operating in full compliance with all applicable labour, health, safety, and environmental laws,
    2. Prohibiting the use of child labour or forced labour,
    3. Supporting sustainable practices, such as minimizing waste, reduce carbon emission, conserving resources,
    4. Supporting local employment, skills development and training opportunities e.g. digital inclusion,
    5. Promoting diversity, equality and inclusion within the workforce,
    6. Engaging with local communities and contributing to social impact and improving wellbeing, helping promote “green initiatives”,
  2. 6.2. The Supplier shall maintain records of compliance and make them available to the Company upon request
7. Responsibilities for issues
  1. Supplier is responsible for any claims, damages, or losses that are a result from their work, including injury or property damage. Supplier agrees to protect the Company from such claims.
8. Termination
  1. The Company may terminate this Purchase Order at any time by providing written notice to the supplier. In such a case, the Company shall pay the Supplier for any goods delivered or services performed up to the date of termination.
    The Company can cancel a Purchase Order immediately if Supplier fail to meet any of their obligations under these terms.
9. Confidential Information
  1. Supplier agree to keep all of business information private. This includes any financial, technical, or Company information you receive from us.
10. Compliance and Jurisdiction
  1. The Supplier shall comply with all relevant laws and good practice associated with the goods and services provided.
  2. This Purchase Order is governed by the English laws.
  3. Any amendments or deviation to the Purchase Order must be specified in writing and agreed by both parties.
  4. Any changes to these Terms must be made in writing and signed by both parties.